Copiers have numerous functions, and it is common that not everyone gets to use all of it. Most people are just not aware of what their copiers are really capable of. Some just assume that copiers can only do scanning, faxing, printing and copying, along with some other minor functions that work in their copier machines. Some copier lease dealers do not have the time to fully orient you with every single function of your copier that you want to lease from them down to its lease expected feature.
Copier leasing companies allow you to deal with the best copiers ever and still not be able to know every single function that there is in your copier. It is just like that everywhere, no matter what nature of business you have. Copier leasing companies are just going to walk you through everything that is basic. What you need to do now is know and read more on and learn from this hack-life information. Here are some of the uncommon functions that you need to know in order to boost that office productivity and make that copier leasing worth it.
Advanced post-print and scan features
A lot of modern copiers have document finishing features that are just amazing. The features may sound basic but they are a life-changing functionality. A lot of copiers these days have advanced post-print features like hole punching, folding and stapling capabilities for specific fold-requiring uses.
A lot of us still manually do the tasks mentioned when all this time, copiers these days are actually already capable of handling those really well. All you need is to sit back at the copier room and wait for almost everything to be done for you. The only thing that you need to worry about is taking those documents to where they should be. It is quite a burden lifted off of your workload.
Also, copiers these days are capable of recognizing the text in documents that are scanned on them so that they can be converted into editable files. This is important for certain document tasks. Also, copiers offer easy access to the office network and other social connections such as email and cloud storage so that your scanned documents are directly sent to where they should be. No need for paper use and couriers delivering them. You can use that wide network range of your copier to its fullest along with its scanning features that you may have not known before until now.
Printing from your smartphone
With wireless connections massive at copiers these days, a lot do not understand why some people tend to forget this function exists. It is possible that we have just grown accustomed to printing from bigger devices throughout the years. But there are times when you do not want to.
You can turn on your desktop computer just for that in the office, or you may be in a lunch break but in need of a fast print job. You can always use the WiFi direct and the other connectivity features of your copier to connect with your smartphone and print your documents straight like that.
Systematized copier use inventory courtesy of the copier itself
There are systems or software available for a lot of copiers these days that take charge of your copier use inventory. When installed, this feature can keep track of your patterns of use so that it can be optimized according to your needs and frequency of use. Instead of manually doing the inventory yourself, calculating yield, and monitoring the use and functionality of your copier, why not just use this feature. You have to as much as possible, lessen the tasks that you do at work in order to keep productivity in those fields where you really need the hard work.