Copy Machines for Lease It’s indisputable that copy machines help offices run more smoothly and efficiently – but not when you’re color copiers are always jamming up, beeping, and flashing lights like there’s no tomorrow. When color copiers are not running as they should, they can actually make copying time-consuming and insufficient. If you find that you’re constantly opening and closing up flaps, fishing out paper, fishing out even more paper, and then closing up paper trays and feeders again, you may want to consider buying new copy machines. There are many varieties of copy machines available on the market, and each machine performs different functions: some are very basic, while others can collate and staple.
Here are some things to look for when choosing copy machines.
1. Color – Obviously, black and white copy machines are cheaper to purchase, but they’re more limiting, of course. Think about what you want to be able to do with your copy machines, and whether you’ll ever need to print diagrams or illustrations in color – the last thing you want to do is invest in a top of the line black and white copier, only to find you wish you could produce color copies. Black and white copiers cost as little as 2 cents per copy, while color copiers average 20 cents. A color copier requires four different color cartridges to operate: cyan, yellow, magenta, and black.
2. Speed – Know the output speed of your copy machines before you buy. If speed is important, choose a copy machine with a higher output speed for quickly copying lengthy reports. Commercial copiers produce about 60 copies per minute, while heavy-duty models can exceed 100 copies per minute.
Your average home copier produces less than 30 copies per minute.
3. Consider the features and functions of a copy machine to ensure it meets both current and future business needs. Some copy machines can collate, stack, sort and staple, others can’t. For copying long documents, choose a machine that sorts and staples efficiently, ensuring smooth office operations. Consider a multifunction device for printing, faxing, scanning, and copying, easily connectable to any computer network.
4. Paper size – Know your copy machine’s paper size capabilities. Every copy machine can handle letter-sized and legal sized paper, but some copy machines can handle larger paper sizes as well, like A3 paper. Copy machines with larger size paper capabilities will come in handy in offices which have to review proofs, images or quickly produce flyers and posters, such as marketing and communication departments.