6 Tips to consider when you’re ready to lease a copier

Whether you are a growing business or a start-up company, office technology is much of a necessity nowadays. Copiers are crucial for smooth company operations and efficient paperwork management. 

You’ve decided to lease a copier. Be aware of these key conditions before signing. I’m sure you’ve come to realise there are advantages of leasing a copier than buying one, and one of them is that it is manageable in financial terms; since it offers lots of options to choose from, it conserves your money and it frees you from paying tax when structured right.

However, there are some things to consider when you’re officially leasing a copier. These copier tips save time and frustration. Copiers are more than just copiers; they print, scan, and fax too. Choosing the best multi-function device, particularly for one like a copier, will benefit your business big time.

1. Know the Capacity of the Copier Enough to Print your Monthly Printing Volume

MFDs have daily and monthly print/workload capacity limits. Of course, you have to be careful with the material that will be going through the copier you lease. Knowing the demands of your business work—how much you have to print and make use of the machine—will get you the best machine recommended just perfectly for a smooth workflow.

2. Be Aware of the Color Output

For a heads-up, business colour machines like the copier you’re probably eyeing do not assure you any colour matching service as much as the quality you expect from a light production machine. 

Copiers indeed can produce a vivid and wonderful image the only thing is that it has its limitation. Again, it can save you a lot of time and money if you first check the demands you will be needed; if you only need to print internal documents and coloured images do not need colour matching, then you come to the right decision for leasing a copier. Test the copier with your own jobs and paper before leasing for assurance.

3. Pay Extra Attention to Leasing Terms

Copier lease terms depend on its environment. Consider the location when choosing the right lease. For busy, dusty offices, a 39- to 48-month copier lease is recommended. Past this approximated time of almost 4 years would abuse the machine and would require it higher service needs. 

However, if you are to stick to the limit considering its quota and print volume per month, and the environment ensures a safe space (like a traditional office), the copier machine would save you troubles in the long run and you can lease it for about 60 months or 5 years at most. 

1. Faster does not mean it’s better

You may get attracted to the features of a fast-producing machine that can handle large amount of papers going through, but sad to say in reality, a Copiers handle more than standard documents. Need larger paper sizes? Look for technically advanced machines designed for that. than A4, you might rethink about leasing a copier. Know the copier’s speed and limits before leasing to ensure it fits your workload.

2. What fits best?

A copier does not work solely as a copier today. Multifunction devices are constantly evolving with integrated features to meet the demands of today’s busy workplaces. Prioritize printing governance or intelligent scanning? Re-evaluate your device and model needs for optimal performance.

3. Choose the best company to lease

No one wants to wait hours for copier repair. Fast, on-site service is essential for minimizing downtime. Emergencies demand immediate, quality assistance from experts who know how to handle the situation effectively. Choose the best company which can lend you the best tech support and a machine that barely needs one. You might look up their reviews or test-drive their machines before diving into the decision of leasing one. 

One advantage of leasing a multi-function device copier is that you would not have to wait to grow your business only to afford to buy one of these, leasing makes you produce quality and effective papers and meet high demands on the everyday hustle. Now that you have the idea of the 3 important things to consider, what are you waiting for? Call the leasing company now and grab this chance to start or level up your business! 

The company also offers Tech support on-site and remote for computer setup, OS upgrades, repair, and maintenance. Furthermore, they also offer office-equipment supplies such as copiers, printers, and plotters for sale, lease, or rent.

If you are in Tucson and you are looking for a Copier in Tucson for your business, you may contact Clear Choice Technical Services in Tucson. You can ask about Copier Leasing Services in Tucson, Copier rental services in Tucson, and Copier Repair in Tucson.